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AI Booking Agent

A complete reservation system for restaurants, cafés, salons, clinics, and service businesses — not just a chatbot. It handles the conversation, checks availability, confirms the booking, stores the data, and closes the loop with a confirmation email.

Built forHospitality & local services
Core jobBookings, end to end
StatusLive system
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// who it's for
// Built for

Cafés, restaurants, salons,
clinics & service businesses.

Anywhere a customer needs to book a time slot and speed of response decides whether they stay or go elsewhere — barbershops, dental clinics, beauty salons, and local services included.

// what it does
// The complete flow

From message
to confirmed booking.

It collects the customer's name, contact details, date, time, and party size — checks real-time availability, confirms the booking, stores the record, and emails confirmation. Cancellations, rescheduling, and lookups are handled the same way, with identity verification on sensitive changes.

Handles new bookings end-to-end, no human required
Collects name, phone, email, date, time & party size
Checks availability in real time before confirming
Stores every booking in a structured record
Sends the customer a confirmation email automatically
Notifies the business owner on every new booking
Handles cancellations with verified identity
Handles rescheduling with verified identity
Supports booking lookup and status checks
Answers general business info questions
Checks and offers available time slots
Adaptable to cafés, clinics, salons & barbershops
Google Sheets Gmail / Email Web chat widget SMS (optional)
// example interaction
// Demo booking flow

See it in action.

Customer sends booking request
→
Agent collects details
→
Availability checked
→
Booking confirmed
→
Data saved
→
Confirmation email sent
// illustrative example, not a real client transcript
example interaction
Demo booking conversation with the FlowPort AI booking assistant
// demo booking flow — full conversation, start to confirmation
data capture
Booking automatically saved to a structured spreadsheet
// booking saved automatically — structured, never lost
confirmation
Automatic booking confirmation email sent to the customer
// the customer journey completes itself
// business outcome
// Why it matters

Fewer missed messages.
Faster replies.

Fewer missed customer messages
Faster replies, any time of day
Less manual admin work for staff
More organised, error-free bookings
Better customer experience overall
Staff focus on service, not repetition
// frequently asked
// Common questions

Questions about
the Booking Agent.

Yes — both are supported, and sensitive changes use identity verification before anything is altered.
Yes — it adapts to salons, clinics, barbershops, dental practices, and any business that takes time-slot bookings.
Typically Google Sheets, though it can be connected to a database or CRM depending on your setup.
Yes — an approval checkpoint can be added anywhere in the flow if you want a person in the loop.
// open your portal

Ready to stop missing
bookings?

Tell us how your business takes reservations today. We'll design the agent that takes them tomorrow.

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